How do I create a Fire Safety Assessment?

Follow these steps to complete a fire risk assessment using the Fire Safety Module:

1. Accessing the Fire Safety Module

1. Navigate to the Fire Safety Homepage.

2. Click on Carry out a Risk Assessment.

3. Select a template and click Create on the right-hand side.

2. General Information

• In the first stage, you will need to enter general information about the assessment.
• Fields such as Assessor, Assessment Date, Assessment Time, and Location will be pre-filled based on your account information.
• If the building occupants are Tenants, an additional field will appear for further details.

3. Using Pre-defined Template Options

• Some fields will have pre-defined options set by the template to save time, but these should be customised to fit the specific scenario.

4. Adding Fire Assessment Zones

• In the next section, you will need to add zones for the fire risk assessment.
  • Zones should be relevant to the location specified in the general assessment details.

• If no zones exist for the current assessment, the following screen will appear:
  1. Enter the zone name and click Add.

2. To add more zones, enter the name in the text box at the top right and click Add.

5. Assessing Fire Safety Areas

Each zone is divided into several fire safety areas. To access these areas, click the links beneath the icon or text, or use the Jump To feature. The key fire safety areas include:

• Combustible Materials
• Sources of Ignition
• Oxygen and Ventilation
• Persons Affected
• Raising the Alarm
• Fire Fighting Equipment
• Means of Escape
• Custom Queries (set by your organization)

6. Common Steps in Fire Safety Areas

For each fire safety area, follow these steps:

1. Add a New Event: Click the Add a New button followed by the area name (e.g., “Add a new ignition source”) on the right-hand side.

2. Complete the Form: Enter the type, location, and control measures for each event.
3. Tables for Items: For sections like “Persons Affected” and “Fire Fighting Equipment,” fill in the quantity of each item in the provided table.

4. Answer Yes/No/Not Applicable: Some sections include questions requiring Yes/No/Not Applicable answers.

5. Save and Continue: Repeat the process for each area, and then click Save and Continue to move on to the next zone.

7. Additional Concerns

• Once all areas have been completed, you will be directed to the Additional Concerns section.
  • This allows the assessor to address any unlisted concerns for the zone.
  • Enter or select concerns from a predefined list and click Save and Return when done.

8. General Fire Safety Issues

• The next section covers General Fire Safety Issues that apply to the entire area being assessed.
  1. Answer Yes/No/Not Applicable questions and provide additional comments as needed.
  2. AssessNet will use your answers to automatically identify any fire safety concerns.
  3. Once all questions are answered, click Save and Return.

9. Overall Risk Rating

• This section includes a dropdown where you can adjust the Overall Risk Rating for the assessment.

10. Assessment Review Details

• Specify the review date and the reviewer who will verify the assessment.
  • You can set or edit review details while creating or updating the assessment.
  • Once complete, click Finish and go to Report.

11. Report Types

• There are five types of reports available:
  1. Standard Report: Contains basic information about the assessment.
  2. Full Report: Provides detailed information.
  3. Full with Actions: Includes all assessment details along with actions.
  4. All Actions: Displays a report focusing solely on all the identified actions.
  5. My Actions: Shows only the actions assigned to the current user.
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  • You can change the report type using the Report Type dropdown above the “About the Premises” section.

12. Summary Page Features

• Associated File Upload: Attach related documents by clicking Attach File under the “Related Files” section. You can upload new documents or search for existing ones by typing the name into the search box and clicking Search.
• Record Notes: Use this feature to document unique aspects of the assessment.
• Record Modification Trail: Automatically tracks updates to the record, such as when and by whom it was created or edited.
• Sign-Off: Once the fire risk assessment is complete, it will require a Sign-Off before it is finalised.

By following this guide, you can efficiently carry out and complete a comprehensive fire risk assessment within the Fire Safety Module.